The official NYC HPD signage information Guide
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June 6, 2018
HPD, Important Information- Email
HPD send e-mail to all owners:
" Property owners in New York City have significant responsibilities to protect tenants from fire. Among those responsibilities are:
ensuring that all apartment and public area doors are self-closing.
providing, installing and maintaining smoke alarms.
ensuring that stairways, fire escapes, scuttle ladders and hatches, fire passageways, fire stairs and sprinkler systems are all in working condition, accessible and free from encumbrances.
HPD is conducting inspections this spring and summer to ensure that apartment and public area doors are self-closing. Violations will be issued as appropriate and HPD may seek civil penalties for failure to correct conditions. HPD may require the provision of a fireguard if there is insufficient egress because of a defect in one of the egress options if repairs cannot be completed expeditiously. HPD may also conduct emergency repairs in response to some of the defects listed above. HPD may undertake repairs at properties which fail to address emergency repair class C violations timely and certify the correction of those conditions. The City is subject to laws governing procurement, contracting, and wages that may make such work significantly more expensive than the price the owner could obtain themselves. The City will bill the property owner through the Department of Finance for the cost of the emergency repair plus related fees and/or for the cost of sending a contractor to attempt to make repairs. If the owner fails to pay, the City will file a tax lien against the property. The tax lien will bear interest and may be sold and/or foreclosed to collect the amount owed.
Property owners should also be aware that:
As per the Fire Code, fire safety notices are required on the inside of every apartment door. For more information about fire safety notices, see Fire Department rule 3 RCNY Section 408-02 on the Fire Department’s website, www.nyc.gov/fdny
As per the building code, construction work that involves removing fire rated material (such as Sheetrock or doors) must return that material to openings each day or an owner must provide a fireguard to ensure the safety of tenants."
FEBRUARY 24 2018
Smoke free Act Sign requirement-
Important Notice to Operators of Residential Buildings With Three or More Dwelling Units as of February 24, 2018. Starting February 24, 2018, smoking or using electronic cigarettes (e- cigarettes) will be prohibited in common areas of residential buildings with three or more dwelling units.
New York City recently passed a law (Local Law 141) prohibiting smoking or the use of e-cigarettes in common areas of private residences with three or more units. This law amends the City’s Smoke-Free Air Act, which currently states that smoking and using e-cigarettes in common areas of private residences with ten or more units is not allowed. Local Law 141 extends the City’s Smoke-Free Air Act to a greater number of private residences - specifically those that have between three and nine units. This law goes into effect on February 24. 2018.
As a result of this law, residential buildings with more than three dwelling units must post “NO SMOKING" and “NO ELECTRONIC CIGARETTE” signs.
These signs must be clearly visible to residents and should be posted in lobbies, and in other locations if needed, as required by the New York City Administrative Code §17-506 and the Rules of the City of New York, Title 24, §10-12. See the other side of this letter for more details on these requirements.
If you have questions about this law or the Smoke-Free Air Act, call 311
November 7, 2017
HPD Finalizes Rules Concerning Gas Leak Notices, Procedures:S
Effective October 18 2017, the HPD made changes to the SMOKE and CARBON notices, amended the procedures for their record keeping, removed the requirement for filing the certificate of installation form, finalized the GAS LEAK notice sign, and allowed owners to post a COMBINED notice that incorporates the 3 new notices for gas leaks, smoke detectors, and carbon monoxide alarms. This single notice may be used instead of a separate notice for each of the newly amended notice categories (smoke, carbon, gas) and save you money because it is now allowed to have 3 signs in 1.
To avoid HPD violations, please ensure your HPD signs for smoke and carbon are up to date!
NEW CARBON MONOXIDE SIGN - Click Here
NEW SMOKE DETECTORS SIGN -Click Here
NEW COMBINED GAS LEAK SIGN – 3 IN 1 – click Here
NEW SIGN EFFECTIVE OCTOBER 18 2017
CARBON MONOXIDE ALARMS NOTICE –
Building owners and managers must post the new carbon monoxide alarms notice in their buildings to avoid HPD violations.
In addition, effective October 18, 2017, the HPD has amended the procedures for recordkeeping for carbon monoxide alarms. The following must be kept on the premises or in the business office of the managing agent or owner. (we are listing the Amended procedures, for a full list, please look at pages 5,6,7 of 12).
Date of installation of each carbon monoxide alarm as well as records illustrating the device installed has met the NYC code requirements, including the manufacturer’s suggested useful life of each device
THESE RECORDS MUST BE MADE AVAILABLE TO THE COMMISSIONER OF THE HPD, DOB, the FIRE DEPARTMENT, or the DEPARTMENT OF HEALTH AND MENTAL HYGIENE UPON REQUEST.
NEW SIGN EFFECTIVE OCTOBER 18 2017
SMOKE DETECTOR NOTICE –
Building owners and managers must post the new smoke detector notice in their buildings to avoid HPD violations.
In addition, effective October 18, 2017, the HPD has amended the procedures for recordkeeping for smoke detectors. The following must be kept on the premises or in the business office of the managing agent or owner. (we are listing the Amended procedures, for a full list, please look at page 4 of 12).
Date of installation of each smoke detecting device, as well as records illustrating the device installed has met the NYC code requirements, including the manufacturer’s suggested useful life of each device;
Records showing that the maintenance performed on each device has met the NYC code requirements
THESE RECORDS MUST BE MADE AVAILABLE TO THE COMMISSIONER OF THE HPD UPON REQUEST.
NEW SIGN EFFECTIVE OCTOBER 18 2017
COMBINED GAS LEAK, SMOKE DETECOR, AND CARBON MONOXIDE NOTICE – “COMBINED 3 IN ONE” -
Effective October 18, 2017, the HPD added a new section to Chapter 12 of Title 28 of the Rules of the City of New York, allowing owners to post a single notice that incorporates the 3 new notices for gas leaks, smoke detectors, and carbon monoxide alarms. This single notice may be used instead of a separate notice for each of the newly amended notice categories (smoke, carbon, gas)
Please look at pages 9,10 of 12 to view the new section of the law
IMPORTANT Notice: IT HAS BEEN BROUGHT TO OUR ATTENTION THAT THERE ARE LOTS OF NON-COMPLIANT HPD SIGNS CIRCULATING THE MARKET AND AS A RESULT PROPERTY OWNERS ARE RECEIVING HPD VIOLATIONS!
Effective June 4, 2017
Local Law 153 (HMC § 27-2005)- Post gas leak notice
Local Law 153 of 2016 requires the owner of a dwelling to provide residential tenants with a notice regarding procedures that should be followed when a gas leak is suspected. The information must be provided by:
delivering such notice to each tenant and prospective tenant of such dwelling (all tenant-occupied units, including 1- and 2- family homes) with the lease or lease renewal form for such tenant or prospective tenant AND posting and maintaining a notice in a common area of the building
Attached Link is a sample notice for use by property owners and agents beginning immediately. Until HPD finalizes its rules relating to Local Law 153, owners should post a paper copy of the sample notice in common areas and provide it to tenants. HPD’s website will be updated with the final notice language and requirements when HPD rules related to this Local Law are final. Failure to post and to provide the appropriate notice can result in a violation being issued.
Outlet Covers in Public Areas
Effective September 3rd, 2015, Local Law 39 of 2015 requires standard 125 Volt 15-20 ampere electrical outlets that are present in the public areas of residential buildings with three or more units to have those electrical outlets protected by means of caps, covers or other safety devices over the receptacle openings. Electrical outlets in areas used exclusively for mechanical equipment or storage are exempt from this requirement. If the electrical outlets installed are listed as tamper resistant in accordance with the New York City Electrical Code, covers or caps are not required. Tamper resistant outlets should be readily identifiable as they commonly have spring loaded inserts within the slots of the receptacle which must be depressed simultaneously to allow entry as would be typical when inserting a two or three pronged electrical appliance plug. A Class A violation will be issued for failure to comply with this requirement. Once issued, the violation can be corrected by the installation of a cap, cover, safety device or by the replacement of the outlet itself with a tamper resistant electrical outlet.
Housing Information Guide
Local Law 45 of 2014 of the New York City Administrative Code, Section 26-1103, requires posting a notice regarding the availability of a housing information guide for tenants and owners. The notice must be in a conspicuous place within view of the area to which mail is delivered in a multiple dwelling. A sample of the notice can also be obtained upon request through 311 or at any of our local Code Enforcement offices. Inspectors will be verifying that the signage is appropriately posted on all inspections. Failure to post the notice will result in a class A violation, and a civil penalty of $250 may be imposed.
May 18, 2014
Be prepared for a disaster
Owners of residential dwellings where at least one unit is not occupied by the owner are required to post a temporary notice with emergency information in the common area of the building:
• Prior to the arrival of a weather emergency
• After a natural disaster
• After being informed that a utility outage will last for more than 24 hours.
Carbon Monoxide sign & Smoke Detector Sign
In late December 2013, Mayor Bloomberg signed new smoke alarm regulations that came into effect in April 2014. Local Law 112 of 2013 was signed to address the public safety concern that apartments may be equipped with smoke alarms that no longer function properly. Properly installed and working smoke alarms can provide an early warning of the presence of fire, allowing sufficient time for occupants to escape. But all too often batteries that power alarms are either removed or not replaced when they expire. This notice must be posted in the public area of a building near the certificate of inspection. The notice must: (1) have letters not less than three-sixteenths of an inch in height; (2) have letters in bold type that are properly spaced to provide good legibility against a background of contrasting colors; (3) be durable and substantially secured to the common area where posted; (4) be of metal, plastic, or decal; (5) be posted in a well-lit area, so that the notice is easily legible; and (6) use language that captures all of the information in the Model Notice below
September 27, 2011
Each year, young children are injured or die in falls from unguarded windows. These are preventable deaths and injuries. Owners have a responsibility to ensure that window guards are properly installed. Local Law 57 of 2011 authorizes HPD to issue violations for failure to install proper window guards, and to seek penalties for noncompliance. The window guard law also requires owners to send an annual notice to tenants of multiple dwellings (buildings of 3 or more apartments) to determine if window guards are required.
Owners must provide and properly install approved window guards on all windows, including first floor bathrooms and windows leading onto a balcony or terrace in an apartment where a child 10 years of age or younger resides and in each common area window, if any, in such buildings. The exceptions to this law are windows that open onto a fire escape and windows on the first floor that are a required secondary exit in a building in which there are fire escapes on the second floor and up.
If tenants or occupants want window guards for any reason, even if there are no resident children 10 years of age or younger, the tenant can request the window guards in writing and the landlord must install them. For example, grandparents who have visiting children, parents who share custody and occupants who provide child care may wish to request window guards.