Signage, Filing, and Notification Requirements


The Housing Maintenance Code (contained in the NYC Administrative Code), Multiple Dwelling Law, and the Rules of the City of New York require signage to be posted at buildings, documents to be filed with HPD, and notices to be provided by property owners to tenants. Below is an overview of some of these requirements. For more information about what is required, see the laws that are referenced and the Rules of the City of New York. This page is for informational purposes only and is not intended as legal advice or as a statement of the law. You may wish to consult with an attorney.


1) Post certificate of inspection visits in frame:

The owner should provide a frame that is properly able to accommodate a 6" x 9" inspection visit card. The frame should be posted 48-62 inches above the floor. If a mailbox exists, the frame should be posted at or near the mailbox. If there is no mailbox in the vestibule, the owner should select a suitable accessible location in the vestibule or entranceway of the building for the frame. The HPD inspector who visits the premises will provide the inspection card. If the top portion of the card is not completed, the owner must fill in top portion of

card.














                                                                                                     
 2) Post name and location of person with keys to boiler room:

An owner must post the name and location of the person with the key to the boiler room on notices approved by HPD. One notice should be posted conspicuously in the lobby and another should be posted on the entrance door of the boiler room.














                                                                                              
3) Post floor sign (HMC § 27-2049):

The owner must post a sign indicating the floor number on each floor ( the best to get the floor sign set)













                                                                                  


4) Post janitor name/address (HMC § 27-2053):

Post sign with the name of the  janitor or housekeeper with their address, apartment number and telephone number at entrance of

building.











                                                            
5) Post notice regarding smoke detectors (12-04):NEW SIGN EFFECTIVE 10-2017


Post smoke detector requirements in a form approved by HPD at or near mailboxes.


















                                                                            

6)  Post carbon monoxide detector notice (12-10):NEW SIGN EFFECTIVE 10-2017

Post a carbon monoxide detecting device requirement notice in a form approved by HPD in a common area




















                                                                           
7) Disaster Response Signage (HMC § 27-2051.1):

Owners of residential dwellings where at least one unit is not occupied by the owner are required to post a temporary notice with all of the emergency information contained in HPD’s sample notice in the common area of the building:         


















                                                


8) Housing Information Guide Notice (NYC Admin. Code § 26-1103):


Post a notice about the availability of a housing information guide for tenants and owners in a conspicuous place within view of the area in the multiple dwelling to which mail is delivered.




















                                                                               
9) Serial Number Signage (HMC §27-2104)

A sign containing the serial number assigned to the building by HPD should be posted in the building’s entrance hall. The sign should also include the building’s street address, and information about the superintendent, janitor, or housekeeper of the building. For full details of what is required for this sign, see §25-81 of Chapter 25 of Title 28 of the Rules of the City of New York 












                                                    



10) Fire Safety Notice Non-Combustible Buildings:


Post sign on the entrance to the building. The Sign should be posted 48-62 inches above the floor. If a mailbox exists, the sign should be posted at or near the mailbox. If there is no mailbox in the vestibule, the owner should select a suitable accessible location in the vestibule or entrance way of the building for the Sign. It is advised to put a sign at on an inside entrance door for each apartment.













                                                                                                    
                                                                                 


For more information about what is required, see the laws that are referenced and the Rules of the City of New York. This page is for informational purposes only and is not intended as legal advice or as a statement of the law. You may wish to consult with an attorney.


11) Post Post gas leak notice

notice Local Law 153 of 2016 requires the owner of a dwelling to provide tenants with a notice regarding procedures that should be followed when a gas leak is suspected. The information must be provided by: delivering such notice to each tenant and prospective tenant of such dwelling (all tenant-occupied units, including 1- and 2- family homes) with the lease or lease renewal form for such tenant or prospective tenant AND posting and maintaining a notice in a common area of the building Attached is a sample notice for use by property owners and agents beginning immediately. Until HPD finalizes its rules relating to Local Law 153, owners should post a paper copy of the sample notice in common areas and provide it to tenants. HPD’s website will be updated with the final notice language and requirements when HPD rules related to this Local Law are final. Failure to post and to provide the appropriate notice can result in a violation being issued.


























12) COMBINED GAS LEAK, SMOKE DETECOR, AND CARBON MONOXIDE NOTICE – “COMBINED 3 in 1” -NEW SIGN EFFECTIVE OCTOBER 18 2017

Effective October 18, 2017, the HPD added a new section to Chapter 12 of Title 28 of the Rules of the City of New York, allowing owners to post a single notice that incorporates the 3 new notices for gas leaks, smoke detectors, and carbon monoxide alarms. This single notice may be used instead of a separate notice for each of the newly amended notice categories (smoke, carbon, gas) CLICK HERE and look at pages 9,10 of 12 to view the new section of the law.



































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